Hair@22 is committed to ensuring the security of personal data held by the salon. This objective is achieved by every member of the salon team complying with this policy.
All staff are aware of clients rights to access information we hold and staff are trained in aspects of Freedom of Information and Data Protection Act's.
- All staff employment contracts contain a confidentiality clause.
- Access to personal data is on a need to know basis only. Access to information is monitored and breaches of security will be dealt with by one of the Principals.
- We have procedures in place to ensure that personal data is regularly reviewed, updated and deleted in a confidential manner when no longer required.
Physical security measures
Personal data is only taken away from the salon premises in exceptional circumstances and when authorised by on one of the principals. If personal data is taken from the premises it must never be left unattended in car or in a public place.
- Records are kept in lockable fireproof cabinets.
- Efforts have been made to secure the salon against theft, for example the use of intruder alarms, lockable windows and doors.
- The salon has in place procedures protecting and restoring personal data.
Information held on computer
- Appropriate software controls are used to protect computerised records, for example the use of passwords. Passwords are only known to those who require access to the information, and changed on a regular basis and not written down or kept near or on the computer for others to see.
- Daily backups of computerised data are taken and stored off-site.
- Staff using salon computers will undertake training to avoid unintentional deletion or corruption of information.
- Salon computers systems all have a full audit trail facility preventing the erasure or overwriting of data. The system records details of any amendments made to date, who made them and when.
- Precautions are taken to avoid loss of data through the introduction of computer viruses and updated when necessary.
This statement has been issued to existing staff with access to personal data at the salon and will be given to new staff during induction. Should any staff have concerns about the security of personal data within the salon they should contact either one of the principals.